Learn more about our Hackathon terms of participation and code of conduct, our unique policies to create a safe environment for our participants.
Create the next big thing in 42 hours.
Terms Of Participation
By submitting an application to participate in Coders Of The Caribbean (‘hackathon’), you agree to comply with these rules and provide all information required. Next Gen Creators (‘the organizers’) reserves the right to, at its sole discretion, determine whether an entrant is eligible for an invitation to the Hackathon.
General Conditions / Indemnification –
When you submit an entry to the Hackathon, you confirm that you are the author and owner of all intellectual property rights in the submission, and that your submission is your original work.
Participant shall indemnify Event Organizers against all present and future claims, demands, actions, costs, expenses (including but not limited to legal costs and disbursements on a solicitor and client basis), losses and damages arising from or incurred by reason of any infringement or alleged infringement (including but not limited to the defense of such alleged infringement) of any intellectual property rights of third persons.
- Each participant much register (via the hackathon website) and pay the (JM) $1500 registration fee.
- Attendees from all backgrounds, genders and geographies are welcome.
- Teams can consist of one member to a maximum of four members.
- Participants must be between the ages 13 to 27. In case you are under 18, you need a signed waiver from the parent/legal guardian authorizing you to attend the hackathon.
- Each Participant must supply his/her own laptop to participate. All costs and expenses are the sole responsibility of the Participants.
- The Event Organizers reserve the right to modify or cancel the Hackathon or any related arrangements at any time and for any reason, in their sole discretion.
- The Event Organizers reserve the right to cancel the event in case of insufficient number of participants.
- The Event Organizers holds the right to change the schedule.
- All participants agree to comply full with our Code Of Conduct.
Project Development –
- No development may start before the actual date and time of the event. Any teams that violate this rule will be automatically disqualified. The first line of code should be written on or after July 27th at 7 pm after the team has registered.
- Any software development tools, game engine, IDE, a programming language can be used for the event.
- To ensure a level field for all contestants, all code must be created only at the hackathon. You are permitted to use publicly developed API’s for your project. The use of any open source library in the development of the final solution must be no more than 1/3 of the codebase.
- Project design/assets can be created prior to the start date of the hackathon.
- Assets, SDKs, APIs or other tools or components available under a trial licence may be used.
- A team can submit only one entry for the hackathon. Participation at the hackathon is subjected on a “per-team” basis meaning you are not allowed to be on more than one team at the event.
- A team may not code applications that violate the code of conduct. For example Racially insensitive ideas for an application will automatically be disqualified.
- Any prize won by a group submission would therefore be shared among all members of the team.
*The judges’ decision is final in all cases. Neither the panel of judges nor the Event Organizers will respond to requests justifying their decision. By participating in the Hackathon, entrants release the Event Organizers, sponsors, directors, officers, employees, representatives, agents, and advisors from any and all liability for any claims, costs, injuries, losses, or damages of any kind arising out of or in connection with the decisions of the judges.
Photography & Videography –
Participants acknowledge that the organizers and sponsors of Coders Of The Caribbean, will be recording Coders Of The Caribbean event on video, photographs, audio recording and other media, and therefore agree that:
- The Organizers have the unrestricted right to use your likeness, image, voice, opinions, and appearance, and also any images of your projects, developments, materials and belongings made at or brought to the Hackathon, captured through video, photographs or other media during the Hackathon for the express purpose of creating promotional material (the “Images”), for the purposes of use in websites, promotional materials, publications and other media of any of the Organizers, whether in print or electronically (the “Materials”). The foregoing right includes permission to copyright, use, re-use, publish, and republish Images in which you may be included, intact or in part, composite or distorted in character or form, without restriction as to changes or transformations, in conjunction with your own or a fictitious name, reproduction in color or otherwise, made through any and all media now or hereafter known;
- The Organizers shall solely own the Materials in which you or your Images, in whole or in part, may appear, including copyright interests, and you have no ownership rights therein;
- You give all clearances, copyright and otherwise, for use of your Images, and waive any moral rights that you may have in the Materials in which you or your Images may appear. The rights granted to the Organizers herein are perpetual and worldwide. For greater certainty, my Images may continue to be used after the completion of the Hackathon;
- You relinquish any right that you may have to examine or approve the Materials in which you or your Images may appear or the use to which they may be applied; and
- You hereby release, discharge and agree to save harmless each and all of the Organizers from any liability by virtue of any blurring, distortion, alteration, optical illusion, or use in composite form of the Images whether intentional or otherwise, that may occur or be produced in the recording of the Images or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.
The Event Organizers are dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, nationality, or religion. By participating in the Hackathon, you agree to behave in a way that demonstrates respect for both the Event Organizers and fellow Hackathon participants ; and in compliance with the hackathon’s code of conduct .
Posting advertisements or solicitations of business are likewise prohibited during the Hackathon. If you engage in inappropriate behavior, the Event Organizers may take any action they deem appropriate. You may not claim any affiliation with any of the Event Organizers, or use any of their names, logos, acronyms or other identifiers without their prior written permission.
The Event Organizers maintains a strict no-solicitation policy covering all events and activities aligned with Coders Of The Caribbean, unless otherwise permitted with expressed consent from the Event Organizers. In order to provide a distraction-free environment for our participants and other attendees, We do not allow solicitation of any kind during any event, including asking for business, talent recruitment, distributing marketing materials, or requesting funding.
Any person and/or organization found to be violating this policy will be expelled from the event and fined $9500 (JMD). Egregious and/or multiple violations of this policy may result in disqualification from future events at the discretion of the Event Organizers.
Read our full policy ((here))
Protecting the security and privacy of your personal data is very important to Event Organizers.
Participation in the Hackathon constitutes Participant’s consent to the Event Organizers’ use of Participant’s personal data below. We collect, process and use the following personal data about you: full name, school, age, e-Mail address, photograph, biographical information, and any other information that you have provided in connection with the Hackathon on a worldwide basis and in all forms of media, in perpetuity and without payment or further consideration in connection with the Hackathon. We only collect, process and use your personal data for the purpose of administering and performing the Hackathon, offering the related services and functions and for Hackathon promotion purposes. Furthermore, we may contact you after the Hackathon to inform you about related information via E-Mail.
The event organizers reserve the right to distribute your personal data to sponsors or partners in connection with the hackathon.
Intellectual Property –
Any submission during the Hackathon remains the property of those individuals who created it. The organizers and their affiliates claim no ownership of content or submissions during the Hackathon. Nevertheless, as created knowledge should not belong exclusively to anyone and everyone should be able to continue working even if someone drops out of the challenge, each participant grants a non-exclusive right to the other Hackathon participants to use such created knowledge for purposes of the Hackathon and the challenges.
You grant the Event Organizers an irrevocable, permanent, non- exclusive, royalty-free license to publicly display your submission on an educational, promotional basis, starting on the date of the commencement of the Hackathon.
By submitting a pitch or accepting any prize, participants warrant that they will not submit content that is copyrighted, protected by trade secret, or subject to third-party intellectual property/other proprietary rights including privacy and publicity rights. That is, unless you are the rightful owner or have been granted explicit permission. Participants will not submit any misrepresentations or falsehoods that could damage the Hackathon or its affiliates.
Limitations of liability –
The Event Organizers will take reasonable steps to ensure the safety of participants and adequate facilities for the Hackathon. However, participation in the Hackathon is at your own risk.
You agree to release, indemnify, defend and hold Event Organizers and their affiliates, subsidiaries, directors, officers, employees, sponsors and any other organizations related to the Hackathon, harmless, from any and all claims, injuries, damages, expenses or losses to person or property and/or liabilities of any nature that in any way arise from participation in the Hackathon or acceptance or use of a prize or parts thereof, including without limitation (i) any condition caused by events beyond Event Organizers’ control that may cause the Hackathon to be disrupted ; (ii) any claim than an Entry infringes third party intellectual property or proprietary rights; (iii) any disputes among team members, (iv) any injuries, losses, or damages (compensatory, direct, incidental, consequential or otherwise) of any kind arising in connection with or as a result of the prize, or acceptance, possession, or use of the prize, or from participation in the Hackathon; (v) any printing or typographical errors in any materials associated with the Hackathon; technical errors that may impair your ability to participate in the Hackathon; or (vi) errors in the administration of the Hackathon.
IN NO EVENT WILL EVENT ORGANIZERS BE LIABLE TO YOU FOR ANY DIRECT, SPECIAL, INCIDENTAL, EXEMPLARY, PUNITIVE OR CONSEQUENTIAL DAMAGES (INCLUDING LOSS OF USE, DATA, BUSINESS OR PROFITS) ARISING OUT OF OR IN CONNECTION WITH YOUR PARTICIPATION IN THE HACKATHON, WHETHER SUCH LIABILITY ARISES FROM ANY CLAIM BASED UPON CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE, AND WHETHER OR NOT SPONSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE.